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How Nowadays AI is Redefining Corporate Event Planning with Intelligent Automation
In an era where time is a luxury and corporate events demand meticulous coordination, Nowadays AI emerges as a transformative force. This AI-powered copilot is not merely a tool but a strategic partner for event planners, HR teams, and executives seeking to streamline logistics, reduce costs, and elevate attendee experiences. By automating tedious tasks and leveraging proprietary technology, Nowadays has positioned itself as a leader in the $3 billion corporate event planning market11.
The Pain Points of Event Planning—and How Nowadays Solves Them
Organizing corporate events—whether offsites, conferences, or team-building retreats—often involves endless emails, vendor negotiations, and budget constraints. Manual processes consume 20–30 hours per event, diverting focus from strategic goals19. Nowadays AI addresses these challenges through:
- Automated Venue Sourcing & Negotiation
The platform’s AI contacts venues via email and phone, extracts quotes from attachments, and negotiates rates using a proprietary model. With access to a global database of 400,000+ venues, it identifies options that align with criteria like capacity, location, and budget, often securing better deals than human negotiators119. - Real-Time Budget Management
By analyzing historical pricing and vendor partnerships, Nowadays ensures cost-effective decisions without compromising quality. Clients report saving up to 30% on venue costs511. - End-to-End Logistics Coordination
From guest list management to RSVP tracking and real-time notifications, the platform handles logistics seamlessly, allowing planners to focus on content and engagement19.
Client Success Stories: From Google to Startups
Nowadays’ impact is evident in its client roster, which includes tech giants like Google, Amazon, and Notion, as well as startups like Y Combinator-backed companies. Testimonials highlight its efficiency:
- Yeon Baik, Senior Manager @ Google: “Nowadays secured bids from hotel venues at prices I’d never negotiated before.”
- Sharleen Lazartes, Office Manager @ Offerfit: “Venue sourcing was done so quickly. I can now focus on programming and team bonding.”
- Renee Mars, Head of HR @ Y Combinator: “The destination recommendations were invaluable for our 2024 partner offsite.”11
These endorsements underscore how the platform scales from intimate executive dinners to large-scale conferences, serving mid-size firms and enterprises alike11.
The Technology Behind the Innovation
Nowadays’ edge lies in its proprietary AI model and partnerships. Key technological pillars include:
- Global Venue Database: Continuously updated through collaborations with event agencies, it offers 30x more inventory than competitors11.
- Human-in-the-Loop Verification: While AI drives automation, human experts review critical decisions to ensure accuracy, blending efficiency with reliability11.
- IATA Certification: As a certified travel agency, Nowadays guarantees compliance and access to exclusive deals, further enhancing cost savings11.
Founders’ Vision: From MIT to Market Leadership
Co-founded by Anna Sun (ex-Datadog, Amazon) and Amy Yan (ex-Google, Meta), the sister duo combined their engineering prowess and event-planning expertise to address a glaring industry gap. Anna’s experience managing MIT’s $500,000 student event budget and Amy’s global event coordination for 2,000+ attendees laid the groundwork for a platform that prioritizes both scalability and personalization11.
The Future of Event Planning
Nowadays is expanding into new markets, including weddings and non-corporate events, while deepening integrations with third-party tools. Its roadmap includes enhancing AI-driven features like personalized activity recommendations and dynamic scheduling511.
Conclusion: A Paradigm Shift in Event Management
Nowadays AI exemplifies how intelligent automation can transform traditionally labor-intensive industries. By reducing planning time by 80% and cutting costs significantly, it empowers teams to focus on what truly matters: fostering connections and driving business outcomes. As corporate events evolve, Nowadays is poised to remain at the forefront, redefining efficiency and creativity in equal measure.
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